Effective Date: September 1, 2025

Fillpics (“we”, “our”, or “us”), operated by Desktop Performance LLC (EIN: 393443512), is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy (“Policy”) explains what information we collect, how it is used, stored, and shared when you use our services through our website.

This Policy is compliant with the General Data Protection Regulation (GDPR - Regulation (EU) 2016/679) and the Spanish Organic Law 3/2018, on the Protection of Personal Data and the Guarantee of Digital Rights (LOPDGDD).

We encourage you to read this Policy carefully along with our Terms of Service. If you have any questions, you may contact us at admin@fillpics.com. If you do not agree with the practices described in this Policy, please do not use our Services.

Key Highlights

• Your personal data is protected with industry-standard security practices.
• We will never sell or share your photos or media without your consent, except when required by law.
• You are fully responsible for ensuring that all uploaded content (photos, videos, media) is appropriate, lawful, and does not infringe copyrights or trademarks.

1. Definitions

• “Services”: The features of Fillpics, such as event albums, sharing tools, and related resources.
• “Website”: https://www.fillpics.com
• “Personal Data”: Information that can identify you directly (e.g., name, email, uploaded files).
• “Data”: Any information collected about users, including technical and usage-related details.
• “Processing”: Any action performed on data, such as collection, storage, or analysis.
• “GDPR”: General Data Protection Regulation (EU).
• “LOPDGDD”: Spanish Organic Law 3/2018 on Data Protection and Digital Rights.

2. Information We Collect

We only collect the information necessary to deliver our Services.

Personal Data (provided by you):

• Name
• Email address
• Uploaded photos, videos, or other content
• Other details you choose to provide, such as preferences, forms, or messages

Device & Usage Data (collected automatically):

• IP address
• Browser, operating system, and device type
• Language and location data
• Pages visited and actions performed

We also use cookies and similar technologies. A Cookie Policy is provided separately, with full transparency on types, purposes, and consent management (as required under EU ePrivacy Directive).

3. Legal Basis for Processing (GDPR - Art. 6)

We process your data under the following lawful bases:

• Consent: For activities like newsletter subscriptions or optional data sharing.
• Contract performance: To provide services you request.
• Legal obligations: For tax, accounting, or regulatory compliance.
• Legitimate interests: To improve services or detect misuse (without overriding your rights).

4. Data Transfers

Your data may be transferred outside the EU/EEA. When this occurs, we ensure:

• Use of Standard Contractual Clauses (SCCs) approved by the European Commission.
• Hosting providers and tools that are GDPR-compliant.

5. Children’s Privacy

Our services are not directed to individuals under 13. We do not knowingly collect personal information from minors. In Spain, minors under 14 require parental consent for data processing.

6. Your Rights Under GDPR and Spanish Law

As a user residing in Spain or the EU, you have the following rights:

• Access: Obtain confirmation about processing and access your data.
• Rectification: Correct inaccurate or incomplete data.
• Erasure: “Right to be forgotten”.
• Restriction: Limit processing of your data.
• Data portability: Receive your data in a structured format.
• Objection: To certain processing (e.g., direct marketing).
• Withdraw consent: At any time, without affecting prior lawful processing.

To exercise your rights, contact us at admin@fillpics.com.

If you are unsatisfied, you may also lodge a complaint with the Agencia Española de Protección de Datos (AEPD):

• 📍 C/ Jorge Juan, 6, 28001 Madrid
• 🌐 https://www.aepd.es

7. Data Retention

We retain your data only as long as needed to fulfill the purposes for which it was collected or to comply with legal obligations.

• Inactive accounts may be deleted after prior notice.
• Content violating our Terms may be removed immediately.
• Backups are retained temporarily for security purposes.

8. Data Security

We apply encryption, secure access protocols, and strict internal controls to protect your data. All practices meet GDPR and LOPDGDD standards.

9. Cookies & Tracking Technologies

Cookies are used for:

• Site functionality
• User session management
• Analytics and performance (e.g., Google Analytics)
• Consent-based tracking (if applicable)

You can manage cookie preferences via the cookie banner or your browser settings. See our Cookie Policy for full details.

10. Changes to this Policy

We may update this Policy periodically. Significant changes will be notified via email and updated on the website.

11. Contact Information

Company Name: Desktop Performance LLC

EIN: 393443512

Registered Address:
1209 Mountain Rd Pl NE STE R
Albuquerque, NM 87110
USA

Email: admin@fillpics.com

Website: https://www.fillpics.com